Manpower Group KB Home Purchasing Agent Job Opportunity! in Phoenix, Arizona

We are looking to add a Purchasing Agent to the team!

JOB SUMMARY: Manage the day-to-day community level purchasing task, including the following: Bidding - accurately and thoroughly bid and contract communities so the best market costs are received, accurate budgets are reported and maintained. Contracting - ensure all contracts, job start and other purchasing items are accurate, thorough, completed and distributed by the scheduled due dates. Interact with appropriate internal and external personnel to clearly and thoroughly communicate proper standards and expectations and respond to and resolve any concerns.

Manage time to most effectively meet the department's goals each day. Meet deadlines with complete and accurate information. Minimizing the effect of unexpected interruptions on long term and daily tasks.

Bidding/Negotiating of New Communities:

a. Create and Set-up new community to bid in the Vendor Database. Send out Bid Invites via email to interested vendors; Create Spec Level & Scopes of work and coordinate plans.

b. Research and respond to questions from bidders Via email and/or phone calls

c. Pull bids from Bid program-KBolt, merge bids to include base and options into Excel and format.

d. Compile lowest bids and create a budget template in Excel

e. Negotiate any contracts to include base and options per management directive.

f. Coordinate with the NAPA to execute contracts and enter budgets into the J.D. Edwards AS/400.

Maintaining active communities:

a. Respond to calls/emails from production regarding contracts, plans, misc. questions, etc.

b. Respond to calls/emails from subcontractors regarding contracts, field concerns, etc.

c. Prepare contract change requests for review and approval by Director of Purchasing and VP of Finance.

d. Coordinate with Superintendents, Architects and Subcontractors the scheduling of model frame-walks and field meetings (as necessary).

e. Set up, maintain and protect all documents on Vendor Database Buzzsaw to include plans, sub lists, community information and documentation, etc. Ensure accuracy, update as necessary and ensure everything is current.

Work with Internal Employees and External Subcontractors:

  • Internal:

a. Purchasing Manager & VP of Purchasing (daily) - communicate work progress and any outstanding issues.

b. Options Manager (daily) - communicate work progress and any outstanding issues with new and active communities.

c. Forward Planning (as needed) - coordinate plan changes from production to consultants on new and active communities. Communicate outstanding issues where Purchasing and Forward Planning interface.

d. Centralized Purchasing Administration (daily) - provide support for all issues relating to subcontractor's contracts.

e. Production Department (daily) - provide support for any concerns regarding subcontractor, scopes and contracts.

  • External:

a. Subcontractors (daily) - provide support regarding questions or concerns with contracts, scopes, production.

EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS:

Education:

High School Diploma or GED required. Accounting, Business and/or Construction Management degree is preferred but not necessary

Experience:

Residential Construction knowledge or experience. Residential Purchasing and Contracting preferred.

3 to 5 years of General Office Organization, Contract Administration, Administrative Assistance experiences.

Knowledge, Skills & Abilities:

a) Ability to maintain the highest Ethical behavior

b) Self-motivated and able to work in a collectively responsible team environment.

c) Ability to stay organized and manages priorities in an efficient manner.

d) Possess strong negotiation skills and experience

e) Proficient in using MS Word, MS Excel, MS Outlook {mandatory}, AS/400 experience preferred.

f) Exceptional communication skills necessary, both written and verbal; detail oriented with good follow-up and follow-thru skills.

g) Good people and problem solving skills required